Kidderminster
Contracts Coordinator - Ref: N014
NSP are a market leader in the smoke and ventilation industry dedicated to enhancing industry standards through innovation and technical advancements.
Our absolute ambition is to provide and maintain a premium service in the industry with staff wellbeing, safety, and environmental considerations at the forefront of our services. Our strategy is to achieve a premium service and a commitment to employees, customers, and all stakeholders. We provide an environment of quality and care helping employees engage with our customers, putting them at the heart of what we do.
The Contracts Coordinator will play a vital role in driving and supporting the Project Management team by ensuring the smooth execution of project activities through exceptional organisational and office-based activities. This position is ideal for a proactive, detail-oriented individual with excellent communication, multi-tasking skills, and strong organisational qualities who thrives in a fast-paced environment.
The role involves:
- Initial introduction of Project Delivery Team (Commercial Lead, Site Contact, Office Contact, Design Contact) to client, sending a ‘welcome’ email containing project pack to set out our expectations
- Gain project programme from client and prepare project plan to identify key dates and potential lead-time issues
- Review of design against the contracted scope of works and equipment list, and any Variations against the initial design
- Raise RFI’s from the Design Team
- Prompt Project Managers to order equipment based on the programme
- Procurement of equipment from Project Managers purchase requisitions and quotes obtained by the Design Team
- Ensuring Contract Budget Sheets are kept updated in relation to purchase order values versus budget allowed
- Ensure RAMS are provided to client by Project Managers before site works commence
- Manage and chase supplier delivery dates to allow Project Managers to book in site deliveries
- Proactively manage progress against programme throughout the project life cycle
- Ensure progress of site works is provided by the Project Managers to the Project Finance and Quality Manager to allow Applications to be completed accurately and in a timely manner
- Monitor the “Project Admin” email inbox and take action where necessary
- Add actions to project plan and file site reports in correct folders
- Send Commissioning Notices along with final site reports to client
- Produce Subcontractor particulars – contract details and our expectations regarding invoicing for their works
- Conduct final credit checks before allowing Commissioning to be carried out
- Issue formal close-out packs to clients upon project completion (O&M manuals, IFC Certification, Commissioning Certification)
- Maintain a calendar for all PM’s movements
- Pre-planning and booking of commissioning labour within the Engineering Labour calendar
- Support Project Quality Officer and Compliance Team with pre and post commissioning audits
Key experience / Qualifications:
- Previous experience in a project delivery environment or time critical organisational role
- Exposure to budget tracking and procurement processes
- Experience within the construction, HVAC or fire alarm industry would be advantageous
Qualities required:
- Excellent organisational skills with the ability to manage multiple tasks and delegate time critical tasks with confidence
- Comfortable working both independently and as part of a team and taking initiative to follow up with stakeholders
- Strong communication and interpersonal skills
- Strong numeracy and accuracy in data entry
- Proactive and self-motivated
- Ability to multitask, prioritise workload and work to tight deadlines.
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
We will offer the following package:
- Working hours: Monday – Friday, 8.30am – 5.00pm
- Salary: Competitive dependant on skills, experience, and qualifications
- Benefits: Commitment to annual inflation increase in salary, Difference Maker Awards, Salary Sacrifice Pension Scheme, Holiday Buy Scheme, Life and Accident Insurance, Medical Cash Plan, Cycle to Work, 23 days holiday increasing to 27 days plus 8 bank holidays, Birthday holiday, Perks and Employee Assistance Program
To apply:
please send your CV to careers@nspsystems.co.uk
Or
Contact via address:
Europa Building,
35a Arthur Drive,
Hoo Farm Industrial Estate,
Kidderminster,
Worcestershire, DY11 7RA
Contact via email:
Careers@nspsystems.co.uk